Things to Know Before Meeting with Vendors

This week guest is Stephanie Sica from Another Wild Hare.

Another Wild Hare is a boutique event planning company based in New York City with a branch in Virginia. We are a personal firm that specializes in small details to make an event truly breathtaking. We have planned intimate affairs for 20 guests, as well as elaborate events for 800. Similarly, we have worked with budgets as minimal as $2 thousand to budgets as large as $2 million. Our range is infinite and creativity limitless. We traditionally start working with clients in the planning process; however, we can step in as soon as the day before an event to help!


What Every Couple Should Know Before Meeting with Venders:

Future brides and grooms are often times either wrapped up in the excitement of planning their weddings or overwhelmed by the very thought of it.  For both reasons, that’s why wedding planners exist. Here are some tips from a planner to a bride or groom, basic things that are important to know before setting up meetings with your prospective venders.

First of all, the most important thing for both you and your partner to have a clear understanding of is your budget. Prior to meeting with any venders—venues, caterers, florists, musicians, photographers—you must have an idea and outline of how much money you’re willing to spend, how that money will be allocated or how much each element is allotted, and how much flexibility you have to work with. A useful tip… when you do meet or contact your prospective venders, if you don’t have a planner to do that for you, be sure to communicate your budget as 10% lower than what you’re willing to spend. Therefore, you’re more likely to end up close to your comfortable price point.

Secondly, you’re not prepared to meet with venders unless you’ve established your wedding date first. Once you know your date, the next task to take on is securing your venue. Thus, when you start speaking with other venders, you can specify not only the date, but also the location and time as well. Location sometimes affects venders’ pricing, as well as time affecting their availabilities and schedules.

The next important thing to know when meeting with venders is the questions you plan on asking each one respectively. This is something that most couples’ value in having a planner whose knowledge of the industry extends farther than the average bride and groom-to-be. Knowing the right questions to asks makes a conversation or meeting that much more efficient. Be sure to inquire about a photographer or musician’s style or the ability of a string musician to play a certain genre. It’s important to know what flexibility you have in regards to transforming and decorating the venue, both ceremony and reception area, as well as whether or not a venue allows open flames, hanging elements, or other specific, desired decor. Sit down with your partner and brainstorm a list of questions you want to know from each of your venders, it’ll help you save time in the long run!

Finally, it’s so incredibly important for a couple to know their vision for their event. Even more so than just being able to describe what you imagine, pictures are a huge help to photographers, designers, florists, or cake bakers. Specificity is the key to making your vision a reality! For photographers, gather pictures of poses you want to have taken or specific pairings of people who you need to be photographed together, along with names. For caterers, have an idea of your menu or the vibe you wish to create and for bakers, pictures and a list of possible flavors (or of not-possible flavors, if that’s shorter). As for musicians, it won’t be necessary at this early stage to have a song list per say, but it will be important to know whether or not you want a live band or DJ and what type of music you’re going for. The same goes for ceremony and cocktail music, know whether you’d like string artists or audio and what genres of music you prefer.

Ultimately, the best advice anyone can give you during the entire process of planning a wedding is to keep as cool, calm, and collected as possible. People in this industry understand the stress that accumulates leading up to that special day. Keeping these important things in mind will help to get your event underway and the ball really rolling. All the hard work will pay off when your vision comes to fruition and you can enjoy your wedding day! Keep calm and plan on—or hire a planner.

Thank you Stephanie

A little peak into their website


About cornucopiaofbeautifulthings

Dorothy Pfeiffer is owner and Creative Director of Cornucopia since 1995. When she first bought Cornucopia in 1995 it was a retail flower shop on the Upper East Side. Since, Dorothy has moved Cornucopia to a studio space in the heart of the flower market and has expanded the business to include all aspects of event design and recently has developed an added Interior Design for Coporate and Home to the services offered at Cornucopia
This entry was posted in Wedding Planning and tagged , , , , . Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )


Connecting to %s